IllustrativeFictional company, fabricated figures. Fideria uses your organisation's own data and keeps every number traceable to its source.
01
The register
Every AI tool, licence and model endpoint we could find in the estate, with the owner, the department and what it costs on an annualised basis. Anything we could not place has no owner listed rather than a guess.
| Tool | Owner | Where | Annual | Seats | Note |
|---|---|---|---|---|---|
| Microsoft 365 Copilot | IT | Group-wide | €412k | 1,200 / 1,200 | Active use 38% of seats |
| OpenAI API (production) | Engineering | Product | €268k | usage-based | Up 41% over two quarters |
| Anthropic API | Engineering | Product | €96k | usage-based | Owner confirmed |
| Support copilot (vendor) | Service | Customer Service | €141k | 260 / 300 | Overlaps with Copilot |
| Meeting notetaker | - | Sales | €38k | 180 / 180 | No owner, no DPA on file |
| Content generation suite | Marketing | Marketing | €54k | 45 / 60 | Overlaps with Copilot |
| Code assistant | Engineering | Engineering | €187k | 310 / 340 | Active use 81% of seats |
| Translation service | - | Expense claims | €22k | unknown | Found on card statements |
| Total annualised AI spend | €1218k | ||||
02
The real number
€1218k
Annualised AI spend found
Against €640k previously visible in AI cost centres
€195k
In overlapping capability
Two tools duplicating Copilot's assistant use case
€60k
With no named owner
Found on card statements and expense claims
03
The overlap and the risk
- Three tools cover the same assistant capability across Service, Marketing and IT. Consolidating to one removes duplicate licence cost without removing capability from any team.
- 1,200 Copilot seats are provisioned group-wide; 456 show active use in the last 30 days. The renewal is the natural point to right-size.
- Two tools have no named owner and no data processing agreement on file. Both were reached through expense claims rather than procurement.
- Model API spend has grown 41% over two quarters with no recorded approval for the increase and no per-team attribution.
04
One page for the board
Board summary · figures as at quarter end
AI spend is €1218k a year, roughly 90% above what was previously visible.
Eight tools are in use across the group. €195k sits in tools that overlap with Copilot and €60k has no named owner. Two vendors are processing company data without an agreement in place, which is the only item here that needs a decision this quarter. The rest is consolidation work that can be handled at the next renewal dates without removing capability from any team.
Bring this visibility to your AI portfolio.
We are onboarding a few Nordic companies through a guided 30-day pilot.
Book a demo